Privacy Policy

Introduction

SpaceOps (“we,” “our,” or “us”) operates the website www.spaceops.org (the “Site”). We are committed to protecting your privacy and ensuring that your personal information is handled responsibly.

1. Information We Collect

We may collect the following categories of personal information when you use our website or participate in SpaceOps activities:

Personal Identification Data: Name, email address, phone number, job title, organization, nationality, and country of residence.
Event Registration Data: Conference/workshop registration details, abstracts/papers submitted, co-author details, and session preferences.
Technical Data: IP address, browser type, operating system, and usage logs for security and analytics.

2. How We Use Your Information

Process registrations, submissions, and participation in SpaceOps events.
Communicate important updates, confirmations, and announcements.
Improve our website, services, and user experience.
Maintain secure access to conference systems and digital platforms.
Comply with legal obligations in relevant jurisdictions (e.g., EU GDPR, UAE data protection).

3. Legal Basis for Processing

If you are located in the European Union (EU) or European Economic Area (EEA), we process your data under the following legal bases:

Contractual necessity – to provide event participation and related services.
Legitimate interests – to improve our events and digital platforms.
Consent – when you opt in for newsletters, marketing, or additional services.
Legal obligations – when required to comply with applicable laws.

We do not sell your personal data. We may share your data with:

Event organizers and committees (e.g., Technical Program Committee, reviewers, chairs).
Partner organizations (e.g., SpaceOps member agencies such as DLR, NASA, ESA, JAXA, MBRSC) for conference management.
Service providers – IT, hosting, analytics, and communication platforms.
Legal authorities – when required to comply with applicable laws or regulations.

5. Data Retention

We retain personal data only as long as necessary to:

Fulfill the purposes outlined in this Privacy Policy.
Maintain records of past conference cycles for archival and academic purposes.
Comply with legal, tax, and contractual obligations.

6. International Data Transfers

As SpaceOps is an international collaboration, your data may be transferred outside your country of residence. We ensure appropriate safeguards (e.g., EU Standard Contractual Clauses) when transferring data to countries without equivalent data protection laws.

7. Your Rights

Depending on your location, you may have the right to:

Access, update, or correct your personal data.
Request deletion (“right to be forgotten”).
Restrict or object to processing.
Request data portability.
Withdraw consent (where processing is based on consent).

To exercise these rights, contact us at .

8. Cookies & Tracking

Our website may use cookies and similar technologies to:

Provide core website functionality.
Track usage for analytics (e.g., Google Analytics, Matomo).
Improve user experience and performance.

You may control cookies through your browser settings.

9. Security

We implement appropriate technical and organizational measures to safeguard your data, including encryption, access control, and secure hosting.

10. Children’s Privacy

Our website and events are not directed at children under 16. We do not knowingly collect personal information from minors.

11. Changes to This Policy

We may update this Privacy Policy from time to time. The “last updated” date will always be posted at the top.

12. Contact Us

If you have questions about this Privacy Policy or how your data is handled, please contact us:

Email:
Website: www.spaceops.org