Any individual may nominate a candidate for any of the awards.
Any individual may be a candidate for any of the awards. However, recipients of the biennial (odd year) AIAA Space Operations and Support award are only eligible to be nominees of the SpaceOps awards if the nominated accomplishment is distinctly different.
All award nominations must be submitted on the SpaceOps nomination form, which can be downloaded from the links on the left for each specific award (LAM, AOA, DSM and EAM). The nominator must sign and date the form.
A summary of the nominee’s accomplishments/achievements which justifies the nomination must accompany the nomination form. Extensive resumes are not suggested. Additional pages may be used to provide the nominee’s professional record, education, publications, honors, etc. The supporting material should not exceed ten (10) pages excluding the nomination form and reference letters.
Nominations involving a team of individuals may be submitted when permitted by the scope of the award. In this case, a summary of the team’s accomplishments/achievements that supports and justifies the nomination, a roster of team members/contact information and identification of the team leader must accompany the nomination form.
For all nominations, at least three letters of endorsement must be submitted to support the nomination. Letters of endorsement must be signed and may be sent directly to the SpaceOps Secretariat or accompany the nomination form; however, they must reach the SpaceOps Secretariat on or prior to the deadline date.
It is the nominator’s responsibility to contact potential references prior to submitting the nomination form to SpaceOps Secretariat. The nominator may not serve as a reference.
When submitting a nomination, please be certain to furnish all relevant information. The submitted material is the total case that will be presented to the appropriate selection committee.
Nominations are due in the Fall timeframe of each odd numbered year.
A Call for Nominations will be published by the SpaceOps Secretariat in appropriate outreach avenues, including www.spaceops.org.
The complete nomination package (signed nomination form, summary of accomplishments, signed letters of endorsement, etc.) must be received by the SpaceOps Secretariart on or prior to the deadline date. However, nomination packages will be accepted on a daily basis and considered for the appropriate award year.
All complete nominations on file at the SpaceOps Secretariat by the deadline date will go forward to the SpaceOps Awards Group (AG) subcommittee for review. The Subcommittee is charged with oversight of the awards program including maintenance of the award criteria and procedures, the selection process, etc.
No nominator, nominee, nor reference for a nomination currently being considered may participate on the AG in the evaluation of the nominees or selection of the award recipient.
If no nominee is fully qualified for the award, the AG may determine that the award shall not be given out that year. Allowing for a non-recipient demonstrates the intended significance and persistent quality of the award such that it is not given out to just the best of the non-qualified nominees.
The SpaceOps Executive Committee and Committee-at-Large must endorse the proposed award recipient.
The complete nomination package must be submitted to the SpaceOps Secretariat, c/o AIAA, 1801 Alexander Bell Drive, Suite 500, Reston, VA 20191-4344. Nominators may send the nomination package by fax (703/264-7551) or by email (email@example.com) only if the signatures transmit.
The nominator and other appropriate individuals will receive a copy of the letter sent to the award recipient. The letter will contain specifics on the presentation of the award.
The nominator will be notified by SpaceOps Secretariat that the nominee has not been selected and whether the nomination will be carried over for consideration the next award year, or if the nomination has expired.
In general, all nominations will be reconsidered for two consecutive award years following the original year of nomination. Updated materials to enhance the original nomination are always encouraged. To re-nominate, the nominator may send a letter to the SpaceOps Secretariat by the nomination deadline date, along with any updated information to be included with the original nomination.
The intent of the SpaceOps Awards Program is to recognize deserving individuals in front of the international community for their extraordinary efforts in space operations. To accomplish this, the awards are presented the biennial (even year) SpaceOps Conference by the General Conference Chair, Chair of the Awards Group Subcommittee, or other authorized individual.
Should an award recipient not be able to accept the award at the Conference, the award will either be personally presented by the Chair of the SpaceOps Conference (or designee) or will be sent to the awardee. It is the responsibility of the SpaceOps Secretariat to ensure that suitable provisions are made for the dignified presentation of the award.
Recognition of award recipients after the fact will appear on www.spaceops.org and in other promotion avenues as determined appropriate by the SpaceOps Secretariat. A roster of past recipients is located within the award information on the SpaceOps web site.
A press release announcing the award recipient will be prepared and distributed upon request.